Storing and sharing data during business transactions have its own peculiarities. The main priorities are always the security of the distributed information and the convenience of operation. These aims can be fully achieved with the help of virtual data rooms -online storages that have extended possibilities for management and distribution.
What are the main indicators your business needs a virtual data room?
- Confidential information must be disclosed to the chosen parties;
- Large amounts of information must be studied within a limited time;
- Easy and timely communication between different members of the deal must be provided;
- It is more convenient for the parties to access files remotely;
- Many specialists with different level of involvement participate in the transaction.
If at least some of the indicators are present in your case, do not hesitate to start looking for an online repository. The choice of the appropriate platform is of a great importance, since only a good VDR can prevent any data leakage or loss. Before you make the final selection, it is recommended to pay attention to the most important features that a good repository must have:
- Safety-related features:
- This is one of the most important conditions of keeping information secure; this way the encoded data gets visible only to the authorized deal members. The golden standard is 256-bit encryption.
- Fence view. Photographing the screen with a camera will bring no results if a fence view protection is supported by your chosen provider.
- These are words printed on the paper background. They usually contain the owner`s personal information.
- Antivirus protection. Good platforms apply credible antivirus systems that constantly check for the malicious software.
- Improved authentication. Using permanent passwords are not too reliable. It is much better if the provider also offers using temporary codes sent to the user`s mobile device.
- Management-related features:
- Rights management. Owners must have a possibility to define which participant can access which files. They can also make restrictions on downloading or printing the certain information.
- Best data rooms support real-life tracking of all the activeness in the system.
- Administrators can create regular visual reports, which help to identify most active users and their interests.
- Questions & Answers. This section is directed on providing the timely communication between users.
- Remote access. Due to having different deployment possibilities, users can access the repository from any part of the world.
- Other features:
- Quick and competent assistance;
- High system speed;
- Convenient interface.
There are only a few providers in the market who can satisfy the clients` needs according to all the mentioned parameters. One of the most trusted is iDeals virtual data room service. It has all the listed features fully developed and even more. The provider has earned respect of reputable organizations from all over the world and is permanently looking for new directions for development. iDeals virtual data room is highly suitable for all clients, who value security, convenience and clear organization.